Vital Strata is a highly respected leader in Sydney's strata management sector, recognised for our outstanding service, innovative solutions, and unwavering commitment to excellence.
About the Role:
We are seeking a highly organized, detail-oriented Office Manager to oversee day-to-day office operations with a strong focus on accounting, financial oversight, and front-desk coordination. Your key responsibilities will include:
Accounting & Financial Administration (50%)
Manage accounts payable and receivable, including invoicing, vendor payments, and reconciliations.
Reconcile bank statements and financial records on a regular basis.
Liaise with strata committees and external suppliers regarding finance-related queries.
Support end-of-month and end-of-year closing activities.
Ensure compliance with financial policies, procedures, and strata legislation.
Process payroll and maintain employee financial records in coordination with Management
Liaise with external accountants and auditors to ensure compliance with tax and financial regulations.
Maintain accurate records of financial transactions and ensure timely reporting.
Insurance renewal administration and updates
Coordinate and complete Strata Hub reporting requirements, ensuring timely and accurate submissions in line with NSW legislative obligations.
Coordinate and manage signing of new Agency Agreements via DocuSign.
Reception & Administrative Support (30%)
Serve as the first point of contact for visitors, clients, and vendors.
Manage incoming calls, emails, and mail, ensuring timely responses and routing.
Coordinate new business client onboarding, ensuring a smooth transition into company systems and processes.
Oversee handover administration for exiting properties, including document collation, account reconciliation, and communication with stakeholders.
Provide general administrative support to leadership and staff as needed.
Office Management (20%)
Oversee the general office environment, supplies, and equipment maintenance.
Manage office vendors and service providers (e.g., IT, cleaning, utilities).
Implement and maintain office procedures and policies.
Support internal teams with administrative tasks and process improvements.
About You:
To thrive in this role, you will be a confident, proactive, and experienced professional with:
· Proven experience in a finance or bookkeeping role,
· Strong understanding of accounting principles and financial reporting.
· Strong Microsoft Excel skills and attention to detail.
· Excellent time management and organizational skills.
· Ability to work independently and as part of a team.
· Excellent communication and interpersonal skills
· Knowledge of strata management operations or willingness to learn.
